How IRIS KashFlow Works
The product runs in the browser with optional mobile apps and connects to bank feeds so transactions can be matched to invoices and expenses. Users create quotes and invoices, apply payment links to invoices, and reconcile bank transactions to keep the ledgers up to date.
Accountants can use the Orbit portal to manage multiple client accounts and access branded client views, while businesses can submit VAT returns directly to HMRC using the Making Tax Digital workflow. Payroll is offered as an add-on payroll product with the option of a managed payroll service; payslips, RTI submissions, and basic payroll reporting are handled through the payroll module.
Practical workflows include creating a branded invoice, attaching a pay-now link using IRIS Pay, reconciling incoming bank payments via bank feeds, and scheduling VAT returns through the VAT returns area. The system integrates basic reporting such as profit and loss, VAT reports, and debtor ageing so owners can review cash position and overdue invoices quickly.
Core Capabilities of IRIS KashFlow
IRIS KashFlow features
IRIS KashFlow focuses on core accounting tasks for small UK businesses and has recently reinforced UK tax compliance and payments integration. Core capabilities include invoicing and quote conversion, bank reconciliation, VAT submission to HMRC, payments and receipt capture, reporting, and an accountants' portal for client management.
Here are some key features worth highlighting:
Invoicing and quotes
Create branded quotes and convert them into invoices, add custom payment terms, and include a pay-now button on invoices to speed up collections. Automated reminders and scheduled statements help reduce overdue payments and improve cash flow for small sellers.
Bank feeds and reconciliation
Link business bank accounts to automatically import transactions and reconcile them against invoices and expenses, which reduces manual data entry and helps keep books current. The reconciliation tools support matching, rules, and quick categorisation to streamline month-end routines.
VAT returns and Making Tax Digital
Prepare and submit VAT returns directly to HMRC via the MTD workflow, including support for domestic reverse charge where applicable. Built-in VAT reporting and templates make it easier to comply with UK VAT rules and maintain accurate tax records.
Payments and IRIS Pay
Integrate multiple payment providers and embed payment buttons in invoices so customers can pay online, which shortens the sales-to-cash cycle. IRIS Pay and other connected providers reduce friction for customers and centralise payment reconciliation.
Reporting and dashboards
Access standard reports such as profit & loss, balance sheet, debtor and creditor ageing, and VAT summaries, with a customisable dashboard to surface the most relevant metrics. Reports are presented in a simple format for non-accountants while still providing the detail an accountant will need.
Payroll and managed payroll
Run payroll in-house with the KashFlow Payroll module or choose the managed payroll service to outsource payslips, RTI submissions, and statutory reporting. Payroll integrates with the main accounts to record wages and associated liabilities accurately.
Accountant portal (Orbit)
Accountants can manage client accounts from a single branded portal, set up client access, and provide consolidated client services including bookkeeping and payroll. Orbit includes onboarding and account setup options to simplify client management.
With these features, IRIS KashFlow delivers a compact accounting toolset tailored to UK compliance and small business needs, prioritising easy invoicing, VAT submission, and bank reconciliation as the main benefits.
IRIS KashFlow Pricing
Pricing Overview
IRIS KashFlow offers a range of accounting packages designed to meet the needs of various businesses, from sole traders to growing companies. Below is a detailed breakdown of the pricing plans available.
Free Trial
Try IRIS KashFlow FREE for 14 days! Experience the full features of our accounting software without any commitment.
Pricing Plans
Choose a pricing plan that fits your business needs:
Monthly Plans
-
Starter - £12.50/month
- Ideal for sole traders, contractors, and small businesses
- Send unlimited quotes & 10 invoices
- Reconcile up to 25 bank transactions
- Single User
- Manage and submit VAT online
- Bank Feeds
- Free Mobile App
- Access to over 50 reports
- Customisable dashboard
- Manage purchases & expenses
- Track Mileage
- Payroll up to 5 employees
- Try it for free
-
Business - £25.50/month
- Recommended for growing businesses and limited companies
- Send unlimited quotes & invoices
- Reconcile unlimited bank transactions
- Multi-User
- Manage and submit VAT online
- Bank Feeds
- Free Mobile App
- Access to over 50 reports
- Customisable dashboard
- Manage purchases & expenses
- Track Mileage
- Payroll up to 5 employees
- Try it for free
Annual Plans
-
Starter - £90/year + VAT
- Ideal for sole traders, contractors, and small businesses
- Send unlimited quotes & 10 invoices
- Reconcile up to 25 bank transactions
- Single User
- Manage and submit VAT online
- Bank Feeds
- Free Mobile App
- Access to over 50 reports
- Customisable dashboard
- Manage purchases & expenses
- Track Mileage
- Payroll up to 5 employees
- Try it for free
-
Business - £165/year + VAT
- Recommended for growing businesses and limited companies
- Send unlimited quotes & invoices
- Reconcile unlimited bank transactions
- Multi-User
- Manage and submit VAT online
- Bank Feeds
- Free Mobile App
- Access to over 50 reports
- Customisable dashboard
- Manage purchases & expenses
- Track Mileage
- Payroll up to 5 employees
- Try it for free
Enterprise/Custom Pricing
For businesses with specific needs or larger teams, custom pricing options are available. Please contact our sales team for more information.
Key Features Included in All Plans
- FREE and Fast Support
- Unlimited Receipts
- SSL Security
- Access on All Mobile Devices
- Stock Control Management
- UK Based Secure Data Storage
- Unlimited Contacts
This pricing was last checked by our team on February 1, 2026
What is IRIS KashFlow Used For?
Small businesses use IRIS KashFlow to manage day-to-day bookkeeping tasks such as invoicing, expense tracking, bank reconciliation, and VAT submission, freeing owners from spreadsheets and manual calculations. The system is designed to be approachable for non-accountants while still providing the reporting accountants require.
Accountants and firms use the Orbit portal to manage multiple client accounts, provide branded services, and streamline client onboarding and data access. Payroll customers use either the self-service payroll module or the managed payroll option to meet payroll and RTI obligations without needing an in-house payroll specialist.
IRIS KashFlow is particularly useful for UK businesses that must comply with Making Tax Digital rules, require integrated payment options to speed up collections, and want a simple, cloud-based bookkeeping solution that can grow into multi-user and multi-currency scenarios.
IRIS KashFlow's Key Strengths and Trade-offs
Key Strengths
Affordable Pricing
Starting at £8 per month, it offers competitive pricing for small businesses.
Customizable Dashboard
Users can tailor the dashboard to fit their specific needs.
VAT Management
Easily manage and submit VAT online, compliant with Making Tax Digital.
Mobile App Access
Offers a mobile app for monitoring finances on the go.
Multi-Currency Support
Allows transactions in multiple currencies, beneficial for international businesses.
Trade-offs
Limited Invoice Cap
The Starter plan limits users to only 10 invoices per month.
Payroll as Add-On
Payroll services are not included in the base package and require additional fees.
Single User Restrictions
The Starter plan restricts usage to a single user, limiting collaboration.
Promotional Pricing Limitations
Promotional prices apply only to new customers, which may not benefit existing users.
Basic Reporting Features
Reporting capabilities are basic and may not meet advanced analytical needs.
Frequently asked questions about IRIS KashFlow
What is IRIS KashFlow used for?
IRIS KashFlow is used for small business accounting, invoicing, bank reconciliation, VAT submission, and payroll. It focuses on UK tax compliance and provides tools for both business owners and accountants to manage financial records.
Does IRIS KashFlow support Making Tax Digital?
Yes, IRIS KashFlow supports Making Tax Digital for VAT and provides guidance for Income Tax Self Assessment workflows. Users can prepare and submit VAT returns directly to HMRC through the platform.
Can IRIS KashFlow handle payroll for UK employees?
Yes, IRIS KashFlow offers a payroll module and a managed payroll service for UK payroll and RTI submissions. Businesses can run payroll in-house or outsource payroll processing depending on their needs.
Does IRIS KashFlow integrate with payment providers and Zapier?
Yes, IRIS KashFlow integrates with payment providers including IRIS Pay and supports automation through Zapier. These integrations enable invoice payment links, automated workflows, and simplified reconciliation.
Is IRIS KashFlow suitable for accountants?
Yes, accountants can use the Orbit portal to manage client accounts and provide branded services. Orbit offers client onboarding, account management, and consolidated access to client bookkeeping data.
Final Verdict: IRIS KashFlow
IRIS KashFlow is a practical, UK-focused accounting solution that does the essentials well: invoicing, bank reconciliation, VAT submissions for HMRC, and payroll either in-house or via managed services. Its strengths are simplicity, UK tax compliance, and accountant-focused features through the Orbit portal, which make it a good fit for sole traders, small companies, and accounting practices that need a lean, compliant bookkeeping platform.
Compared with broader platforms such as Xero, IRIS KashFlow is more tightly focused on UK compliance and straightforward workflows rather than a large app marketplace. Pricing for IRIS KashFlow is positioned for small UK businesses with entry-level and business tiers and promotional offers; businesses needing extensive third-party integrations or multi-country support may find larger competitors offer a broader ecosystem, while UK-centric firms will appreciate KashFlow's compliance and payroll options.
